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Top 5 Event Reminder Email Templates Of All Time

Published on March 24, 2023
Last modified on October 3, 2023
8 Must-Have Qualities Of A Great Sales Manager - NeoDove

Were you aware that for 58% of users, email is the first thing they check in their day?

Email marketing is widely considered one of the best ways to market your product or service. In fact, around 29% of marketers believe it to be the most effective marketing channel. 

With email, you are able to quickly and easily connect with your target audience. Moreover, emails are a great way to share additional resources as well with interested prospects. 

Along with regular emails, another type of email that is just as important is the reminder email. In this article, we will take a closer look at event reminder emails and some important practices to remember when writing friendly reminder emails. 

Top Practices To Remember When Writing Reminder Emails 

A well-crafted event reminder email can be quite effective in several different ways. In fact, a friendly reminder email is a great way to market your brand as well. 

Top Practices To Remember When Writing Reminder Emails - NeoDove

To write an effective event reminder email, there are a few important things to remember:

1) Choose a unique subject line

One of the most important things when writing any email, not just event reminder emails, is the subject line. 

Choose a subject that includes your event name to increase credibility and show who the email is coming from. In addition to this, try to include a clever phrase to help your event reminder email stand out from other events.

Choose a subject that includes your event name to increase credibility and show who the email is coming from. 

2) Provide key event details 

It is crucial that your event reminder email includes all important information surrounding the event. This includes, location, timing, organizer’s contact information, dress code, etc.

Include a visually appealing banner or graphic with event details to grab attention.

3) Remind them about what they need 

As the purpose of your email is to send a friendly reminder, you should also mention what they need to bring. For example, things they need could include – a laptop, worksheets, physical/ digital business cards, etc.

Clearly mention any prerequisites, materials, or preparations required for the event in your email.

4) Keep it brief and simple

Try to keep your friendly reminder subject lines short and to the point as they will be the first thing your recipient sees. 

Keep it brief and simple - event reminder email - NeoDove

In your email, use an engaging yet warm tone to get people interested. You can even address them by their first name to make your event reminder email feel more personal.

Use bullet points or numbered lists to break down important information for easy readability.

5 Popular Event Reminder Email Templates You Should Know

A well-written event reminder email can help you effectively promote your event, market your brand and more.

Popular Event Reminder Email Templates You Should Know - NeoDove

Here are 5 popular event reminder email templates you should know:

Example 1 – The ‘Online Event’ Reminder Email

This type of event reminder email is used to gently remind the recipient about an online event. 

Hey [Name],

There are only [X number] of days remaining until [Event Name]!

At this event, the best [industry] leaders will be revealing their secrets and special techniques that they’ve used to achieve [Y goals] for years.

Take a look at the agenda

When: [date and time]

Where: Online. We will be conducting the event through live sessions. Alongside this, we will also be releasing [X number] of videos you can watch whenever you would like.

Who: [Industry] experts like [Expert 1], [Expert 2] and [Expert 3].

Do remember to mark your calendar and let us know if you have any further questions.

How To Join
Kindly click the below link to join the event on [Date] at [time]:

Join [Event Name]

Looking forward to seeing you there!

[Your Name]

Example 2 – The ‘General Event’ Reminder Email

This is  a generic event reminder email template that is sent prior to any event (online or offline). Here, you commonly include the date, time and location of your event.

Hi [Name],

This is just a reminder that we have an upcoming event on [date] at [time]. This event will be held at [location].

To learn more about [Event Name], visit our website at [link]. Or, to RSVP, visit our website at [link].

We look forward to your attendance!

Best Regards,

[Your Name]

Example 3 – The Offline Event ‘Quick Reminder’ Email Template

This is a friendly reminder email template used to remind individuals about any upcoming offline event. 

Hey [Name],

This is a friendly reminder about your reservation to attend an upcoming event at [location of event].

What: [Name of event]

When: [date and time of event]

Where: [address of event]

Click HERE to download directions. Please contact [number] if you have any further questions or concerns.


[Your name]

Example 4 – The ‘Event Confirmation’ Friendly Reminder Email

This email template is used to send a friendly reminder to confirm an individual’s registration for a certain event.

Dear [Name],

We’re happy to confirm that you’ve successfully registered for [Event name], which is to be held on [date] at [time].

We’ve received your payment and your registration and your spot is now officially reserved. Please find all the important details about the event, including location and agenda, below.

[Details of event]

If you have any further queries or concerns, do reach out to us at [Contact information].

Looking forward to seeing you there!

Best regards,

[Your Name]

Example 5 – The ‘Countdown’ Event Reminder Email

This is an event reminder email template used to convey a sense of urgency regarding an upcoming event. Through this template, you try to convince your recipient to attend by showing them that time is ticking!

Hello [Name],

Time is of the essence, and we wanted to remind you that there’s only 10 days left until [Name of event]! Don’t hesitate to take advantage of this great opportunity for [Purpose of event].

This event will be held on [date] at [time] and we hope to see you there. If you haven’t yet, RSVP by [deadline date]. This will help us ensure that we have enough refreshments and space to accommodate everyone.

For any further information, please contact us at [contact information].

We look forward to seeing you there!


[Your Name]

Also Read: Top 5 Sales Email Templates To Boost Your Business


As a whole, the benefits of sending event reminder emails are quite plentiful. Not only are they great for reminding your recipients regarding upcoming events, but they can also further market your brand. 

The purpose of an event reminder email is pretty straightforward. Through your email, you must inform your recipient and provide them with all the information they may need.

Once you understand how to write event reminder emails, you can effectively promote your events. Not just this, but you can also ensure they’re a smashing success!

Top 4 Practices for writing event reminder emails - NeoDove

Frequently Asked Questions (FAQs)

After registration for an event is completed, your main goal is to keep your registered participants interested and excited for your event. With a friendly reminder email, you can build and maintain better relationships with your attendees. 

Moreover, these event reminder emails help boost chances of engaged registered individuals attending your event.

Typically, the best timing to send an event reminder email depends on your audience and type of event. However, based on best industry practices, you should send a minimum of 3 event reminder emails (in addition to your registration confirmation email). 

Email 1: To be sent a week before the event

Email 2: To be sent a day before the event

Email 3: To be sent on the day of the event

Generally, Wednesday and Thursday are believed to be the optimal days for sending event reminder emails.

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