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Top 15 Appointment Reminder Texts You Must Know

Published on August 28, 2023
Last modified on August 29, 2023

In today’s fast-paced world, keeping up with appointments can be a real challenge. 

But fear not! We’ve got a trick up our sleeves that can make life a whole lot easier – appointment reminder texts. 

Gentle Reminder text message templates are like your own personal assistant, here to make sure you never forget or miss an important meeting again. 

rom confirming locations to virtual meetings, reminder messages have got you covered. So get ready to learn about the top 15 appointment reminder texts that you absolutely must know. 

Let’s dive in and make sure you’re always on time and well-prepared! 

15 Gentle Reminder SMS Templates For Appointments You Should Know

Life can get hectic, but worry not! We’ve got your back with these 15 appointment reminder text templates that make staying organized a breeze. 


Here are 15 gentle appointment reminder messages you should know:

1) Automobile Dealership/Repair Shop Appointment Reminder Text

Send this reminder text when you want customers to confirm their upcoming appointment at an auto dealership or repair shop. 

Hello [Customer], a quick reminder for your auto appointment for [Car Make and Model] on [Date] at [Time]. We're eager to assist you. Have any questions? Feel free to call us.

Tip – Include the vehicle’s make and model in your reminder. This helps the customer know you’re prepared to address their specific needs.

2) Beauty Salon Appointment Reminder Text

Use this reminder template for beauty salon appointments. Remind clients of their scheduled pampering session and let them know you’re excited to serve them.

Hi [Client], just a friendly reminder about your salon appointment on [Date] at [Time]. Get ready to be pampered! Have any queries? Feel free to reach out to us.

3) Dentist Office Appointment Reminder Text

When patients have dental appointments, this reminder text gently reminds them to attend and emphasizes the importance of their oral health.

Hello [Patient], your dental appt. is coming up on [Date] at [Time]. Your smile matters to us! Need assistance or have questions? Don't hesitate to contact us.

Tip – Highlight the importance of oral health. Remind them how regular check-ups contribute to a confident smile.

4) Real Estate Appointment Reminder Text

For real estate appointments, this reminder text confirms the meeting. Furthermore, it shows your enthusiasm to help clients find their dream property.

Hi [Client], your real estate appt. is scheduled for [Date] at [Time]. Exciting properties await! Need assistance or have preferences? We're here to help. Contact us.

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    5) Home Repair Appointment Reminder Text

    Send this appointment reminder text template to homeowners with repair appointments. Let them know you’re dedicated to restoring their space and ensuring their comfort.

    Hello [Homeowner], your repair appt. is on [Date] at [Time]. We're here to restore your space! Have any concerns or need assistance? Feel free to reach out.

    Tip – Specify the type of repair. This conveys your readiness and ensures you bring the right tools and materials.

    6) Hospital Appointment Reminder Text

    Use this gentle reminder text to inform patients about upcoming hospital appointments. Show your commitment to their well-being.

    Hello [Patient], your hospital appointment is on [Date] at [Time]. Don't forget your important docs. Have questions? Call us anytime. Your health matters to us!

    7) Package Delivery Reminder Text

    When packages are on their way, use this reminder text message to notify recipients. Spread the excitement and offer the option to reschedule if needed.

    Hey there [Client’s Name]! Exciting news! Your package is arriving on [Date]. Please make sure someone's home. Spread the joy! You can track your package on [link].

    Tip – Provide a tracking link. It allows recipients to follow their package’s journey and anticipate its arrival.

    8) Pest Control Appointment Reminder Text

    Remind clients of pest control appointments with this reminder text message. Reassure them that you’re ready to address their concerns.

    Hi [Client], just a reminder that your pest control appointment is scheduled on [Date] at [Time]. Kindly prep the area. If you have questions, we're here to help!

    9) Reschedule Appointment Reminder Text

    When flexibility is needed, send this appointment reminder text. Offer clients the option to reschedule with ease.

    Life can be unpredictable, [Client]! If you need to reschedule your appointment, please give us [Time] hours notice. Your satisfaction is our priority and we’re here to help.

    Tip – Offer alternative dates. Make it easy for them to reschedule by providing a few convenient options.

    10) Request for Required Documents Prior to an Appointment Reminder Text

    Use this reminder text message to request necessary documents before appointments. Show that you value their cooperation for a seamless experience.

    Hi [Client], for a seamless appointment, please provide the necessary documents by [Date]. Got questions? Feel free to contact us. Your cooperation is appreciated!

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      11) Confirm Appointment Location Reminder Text

      This reminder text is perfect when you need clients to verify the location of their appointment. Prompt them to respond ‘Yes’ to confirm.

      Hey [Name], please confirm your appointment location for [Date] at [Time]. Just reply with 'Yes' and we're all set. We look forward to seeing you soon!

      Tip – Include a map link or landmarks to the location. This ensures they arrive smoothly without any confusion.

      12) Cancel Appointment Reminder Text

      When clients need to cancel, this reminder text assures them of your help. Advise them to notify you promptly.

      Hello [Name], if your plans changed, please let us know to cancel your appointment on [Date] at [Time]. We're here to assist you in any way we can.

      13) Confirm Appointment with Important Instructions Reminder Text

      Use this text message template to confirm appointments while sharing crucial details. Offer a chance for questions or clarifications.

      Hi [Name], your appt. on [Date] at [Time] is confirmed. Please bring:

      [Document A]
      [Document B]
      [Document C]

      Have any queries? Call us. Looking forward to seeing you soon!

      Tip – Use bullet points for clarity. Important instructions stand out, making it easy for them to follow.

      14) Send Link for Video/Voice Call Appointment Reminder Text

      For virtual appointments, send this reminder text message with the link they need to join the call. Show your readiness to assist.

      Hello [Name], your virtual appointment on [Date] at [Time] is confirmed. Click [Link] to join the call/meeting. Questions? Contact us. See you online!

      15) Appointment Confirmation Subject to Payment Reminder Text

      When payment is involved, this payment reminder text message template confirms the appointment. Moreover, it reminds clients to pay by the given deadline.

      Hi [Name], your appointment on [Date] at [Time] is set. Please complete payment through [Payment method] by [Deadline]. Have any concerns? Get in touch. We’re excited to see you!

      Tip – Mention payment methods accepted. This helps them prepare and avoids any payment-related surprises.


      In a busy world, keeping track of appointments can be a breeze with these 15 appointment reminder text templates. From confirming locations to virtual calls, these SMS reminder texts are your go-to solutions. 

      Personalize them with names, dates, and times, and you’re all set. Embrace the convenience of these gentle reminder text messages to ensure you never miss a beat. 

      So, whether it’s a salon visit, home repair, or a dentist appointment, let these appointment reminder text templates do the talking. Stay organized effortlessly and let our reminder texts keep your schedule on point!

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